Welcome to our Terms and Conditions page. This document outlines the rules and guidelines for using our services. Please read it carefully to understand your rights and responsibilities as a user of our ship supply services
These 'Standard Terms and Conditions of Purchase ('Conditions') apply to the delivery of any Goods or Services by Suppliers and Contractors to the Company
The Supplier must ensure that services carried out are of the highest possible quality standard. The Supplier is to confirm goods or services being supplied are in accordance with the ISO 9001 quality assurance standards. In the absence of a specification or sample, all goods supplied shall be within the normal limits of industrial quality and fit for purpose. Original makers' parts should always be supplied.
The Buyer is ISO 14001 certified and is committed to protecting the environment and expect its Suppliers to support these efforts. A Supplier also supporting or having implemented ISO 14001 management system standards will, everything else being equal, be considered as a preferred supplier. As far as is practicable the goods/services shall have a minimal impact on the environment through their further usage or disposal. The preference should be given to the goods or services which have less undesirable effects on the environment, as opposed to selecting the goods or services based on price, performance and other attributes. When making supply and provisioning arrangements suppliers should consider the products being procured in terms of the garbage they will generate
Requirements that should be considered by the Supplier:
Suppliers are aimed to have an Occupational Health and Safety Management System in place, preferably to IS0 45001 management system standards. There should be in place systems to ensure Risk Assessments have been conducted for all services which are to be carried out for the Buyer. The Buyer may request to inspect the Suppliers Safety Management System as part of the tender process, and all relevant documentation shall be produced on request to the BuyerA Supplier having implemented ISO 45001 management system standards will be considered as a preferred supplier, everything else being equal. We encourage all suppliers to share information relating to incidents, significant changes to their safety management system and environmental performance in a pro-active manner.
The Company Drug and Alcohol Policy stipulates Zero Blood Alcohol Content and Zero Drug Content for all seafarers, contractors and visitors. It is deemed to be a breach of Contract, Purchase Order & Standard Terms and Conditions of SCF Management Services, if your company or its employees provide any quotation to the crew or sale to the crew, regardless who has requested that quotation or sale (cash or transfer), bring, consume or distribute onboard, including as part of a gift, any type of drugs or alcohol, including drinks, Iiquids, elixirs, beverages, except medicine supply, where a Purchase Order has been placed. Failure to follow the 'SCF Management Services' D&A zero policy will result in a total ban of your company and possible legal action.
The Contract shall not be assigned by Supplier nor sub-let as a whole. The Supplier shall not sub-let any paft of the work, without the Buyer's written consent, which shall not be unreasonably withheld, but the restriction contained in this clause shall not apply to sub-contracts for materials, for minor details, or for any part of which the makers are named in the Contract. The Supplier shall be responsible for all work done and goods supplied by all sub-contractors, including compliance to quality assurance standards ISO 9001and environmental standards ISO 14001.
When the Buyer has consented to the placing of sub-contracts, copies of each sub-order shall be sent by Supplier to the Buyer immediately it is issued
The Supplier must ensure that goods or services are supplied according to the agreed quantity and according to the description of the Contract or Purchase Order. The Supplier must offer the Goods or Services at most competitive price.
This Purchase Order and any documents or clauses incorporated by reference into the PO are the sole and exclusive agreement of Buyer and Supplier for the products and/or services in this PO, and no other document, including the Supplier's proposal, quotation or acknowledgment form, will be part of this PO, unless specifically agreed to in writing by the Buyer
If the PO does not include pricing for service or final cost cannot be estimated in advance, the price for the provided must be Supplier's lowest prevailing market price for such services
All goods or services must be delivered at the delivery point specified in the Contract or Purchase Order as subsequently agreed between the Buyer and Supplier in writing. If goods or services are incorrectly delivered or delayed specific time, the Supplier will be held responsible for any additional expense incurred in delivering them to their correct destination. The delivery shall not be considered effected until the breach has been remedied. Delivery is not deemed to have taken place until the Goods or Services ordered have been received in full and in conformity with the Contract and with all certificates of approval, test certificates and other certification or necessary documentation required according to the Contract.
In the event that Goods or Services will be delivered directly onboard, supplier must ensure that same should be done without interrupting the vessel's operation, which requires good co-operation with the ship's command.
The Supplier must at all times endeavor to issue delivery notes and, where possible, to have them countersigned by the ship command f forwarding agent. He furthermore commits himself to issue invoices as soon as possible but not later than 30 days upon delivery
The Supplier must be willing to investigate complaints about non-conforming Goods or Services without delay and to take immediate measures for rectification to the satisfaction of the Buyer.
Delivery terms are CIF - Cost, Insurance & Freight (INCOTERMS 2010) , unless otherwise specified. The seller pays for the carriage of the goods up to the named port of destination. The buyer does require the seller to obtain insurance while consignment is in transit. Risk transfers to buyer when the goods have been loaded to the address of destination. The Shipper is responsible for origin costs including export clearance and freight costs for carriage to named port. The shipper is not responsible for delivery to the final destination unless subsequent address is specified in delivery instruction
In respect of Services, the Time of Delivery is the date when the Services are to be completed at the required place of delivery, repair, installation, commissioning and/or maintenance.
Any delay or expected delay of delivery shall be instantly communicated to the Buyer in writing together with new Time of Delivery. If the Buyer cannot accept the new Time of Delivery, the Buyer is, by written notice to the Supplier, entitled to cancelthe order in part or in full.
In addition to the above, the Buyer is at any time after the Time of Delivery entitled to terminate future deliveries, repair, installation, commissioning, andf or maintenance under the affected Contract in case of Supplier's delay in delivering the Goods or Services
Whichever of the above remedies the Buyer chooses, the Buyer can claim
In the case of goods delivered by the Supplier is not conforming to the Contract whether by reason of being of quantity measurement not stipulated or being unfit for the purpose for which they are required where such purpose has been made known in writing to the Supplier. The Buyer shall have the right to reject such goods within a reasonable time of their delivery and to purchase elsewhere as near as practicable to the same Contract specifications and conditions as circumstances shall permit but without prejudice to any other right which the Buyer might have against a Supplier. The making of payment shall not prejudice the Buyer's right of rejection. Before exercising the said right to purchase elsewhere the Buyer shall give the Supplier reasonable opportunity to replace goods with goods which conform to the Contract.
The Supplier shall not alter any of the goods or services, except as directed in writing the Buyer; but the Buyer shall have the right from time to time during the execution of the Contract, by notice in writing to direct the Supplier to add to or omit, or otherwise vary, the goods or services, and the Supplier shall carry out such variations and be bound by the same conditions so far as applicable, as though the said variations were stated in the Contract. Where the Supplier receives any such direction from the Buyer, which would occasion an amendment to the Contract Price, Supplier shall advise the Buyer in writing to that effect giving the amount of any such amendment, ascertained and determined at the same level of pricing as that contained in the Contract.
If, in the opinion of Supplier, any such direction is likely to prevent Supplier from fulfilling of their obligations under the Contract they shall so noti8/ the Buyer, and the Buyer shall decide whether or not the same shall be carried out and shall confirm his instructions in writing and modify the said obligations to such an extent as may be justified. Until the Buyer so confirms his instructions they shall be deemed not to have been given.
Payments shall be made in the manner and at the time or times agreed by the parties. Absent any agreement to the contrary, terms of payment are 30 days from the date of invoice issue. Supplier invoice must be submitted in due time to the e-mail address of the Buyer stated on the Purchase 0rder or Contract. Late invoice receipt may delay the payment. The Supplier or Service Provider must submit invoices latest 90 days after supply of goods or services. The buyer takes no liability to pay invoices submitted after this 90- day period.
Payment shall only become due, when the Buyer is satisfied as to quantity and quality of the Goods or Services, the documentation covering the delivery and the invoice being correct. Partially disputed invoices will not be paid for the undisputed part, but will be returned to Supplier for correction and resubmission. Credit notes will be deducted in first coming invoice
The Buyer will only accept invoices in electronic form without password protection. Invoices received in hard copy to be converted to electronic format and a hardcopy will be destroyed
Supplier's invoices must be submitted in English and as a minimum contain information about quantity and description of the Goods or Services, Buyer's order number and name of the consignee.
Customs invoices and delivery notes shall be issued in English and should not be sent to the e-mail address ofthe Buyer, such invoices should be treated as a part of delivery correspondence. In respect ofGoods, one copy of the custom invoice and delivery note shall be placed in a plastic pocket on the outside of the packing, and the other copy inside with the Goods
The Buyer certifies that goods to the order are solely for use onboard a foreign going vessel and should be zero rated.
All the disputes and claims concerning or connected to these Standard Terms and Conditions of Purchase shall be solved by negotiations. If the Parties fail to agree by negotiations, then any dispute arising out of this shall finally settled by the High Court, London, UK and shall be examined in accordance with the English Law. The decisions of the Court will be binding and final for the both parties. The Court should consist of three referees and take place in London in English language
As part of the Buyers commitmentto Safety Comes First and operational excellence for the provision of Ship Management Services, suppliers are required to provide copies of, as available
We believe in business being honest and fair and have a strict policy that we do not bribe, accept bribes or do business with anyone else who bribes. We are only willing to do business with parties who have a similar policy of complying with anti-corruption laws.
It is important to understand that any failure by a business partner to adopt adequate measures to prevent corruption means not only the business partner but also, we run the risk of serious criminal penalties and this could seriously damage our business relationship.
By signing this document, the Supplier therefore confirms that: